Board Meeting Protocol

Structured multi-agent deliberation that prevents groupthink, captures minority views, and produces clean, actionable decisions.

Keywords

board meeting, executive deliberation, strategic decision, C-suite, multi-agent, /cs:board, founder review, decision extraction, independent perspectives

Invoke

/cs:board [topic] — e.g. /cs:board Should we expand to Spain in Q3?

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The 6-Phase Protocol

PHASE 1: Context Gathering

1. 1. Load INLINECODE2
2. Load memory/board-meetings/decisions.md (Layer 2 ONLY — never raw transcripts)
3. Reset session state — no bleed from previous conversations
4. Present agenda + activated roles → wait for founder confirmation

Chief of Staff selects relevant roles based on topic (not all 9 every time):

Topic	Activate
Market expansion	CEO, CMO, CFO, CRO, COO
Product direction

CEO, CPO, CTO, CMO |
| Hiring/org | CEO, CHRO, CFO, COO |
| Pricing | CMO, CFO, CRO, CPO |
| Technology | CTO, CPO, CFO, CISO |

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PHASE 2: Independent Contributions (ISOLATED)

No cross-pollination. Each agent runs before seeing others' outputs.

Order: Research (if needed) → CMO → CFO → CEO → CTO → COO → CHRO → CRO → CISO → CPO

Reasoning techniques: CEO: Tree of Thought (3 futures) | CFO: Chain of Thought (show the math) | CMO: Recursion of Thought (draft→critique→refine) | CPO: First Principles | CRO: Chain of Thought (pipeline math) | COO: Step by Step (process map) | CTO: ReAct (research→analyze→act) | CISO: Risk-Based (P×I) | CHRO: Empathy + Data

Contribution format (max 5 key points, self-verified):
CODEBLOCK0

Each agent self-verifies before contributing: source attribution, assumption audit, confidence scoring. No untagged claims.

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PHASE 3: Critic Analysis

Executive Mentor receives ALL Phase 2 outputs simultaneously. Role: adversarial reviewer, not synthesizer.

Checklist:

• - Where did agents agree too easily? (suspicious consensus = red flag)
• What assumptions are shared but unvalidated?
• Who is missing from the room? (customer voice? front-line ops?)
• What risk has nobody mentioned?
• Which agent operated outside their domain?

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PHASE 4: Synthesis

Chief of Staff delivers using the Board Meeting Output format (defined in agent-protocol/SKILL.md):

• - Decision Required (one sentence)
• Perspectives (one line per contributing role)
• Where They Agree / Where They Disagree
• Critic's View (the uncomfortable truth)
• Recommended Decision + Action Items (owners, deadlines)
• Your Call (options if founder disagrees)

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PHASE 5: Human in the Loop ⏸️

Full stop. Wait for the founder.

CODEBLOCK1

Rules:

• - User corrections OVERRIDE agent proposals. No pushback. No "but the CFO said..."
• 30-min inactivity → auto-close as "pending review"
• Reopen any time with INLINECODE5

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PHASE 6: Decision Extraction

After founder approval:

• - Layer 1: Write full transcript → INLINECODE6
• Layer 2: Append approved decisions → INLINECODE7
• Mark rejected proposals INLINECODE8
• Confirm to founder with count of decisions logged, actions tracked, flags added

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Memory Structure

CODEBLOCK2

Future meetings load Layer 2 only. Never Layer 1. This prevents hallucinated consensus.

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Failure Mode Quick Reference

Failure	Fix
Groupthink (all agree)	Re-run Phase 2 isolated; force "strongest argument against"
Analysis paralysis

Cap at 5 points; force recommendation even with Low confidence |

| Bikeshedding | Log as async action item; return to main agenda |
| Role bleed (CFO making product calls) | Critic flags; exclude from synthesis |
| Layer contamination | Phase 1 loads decisions.md only — hard rule |

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References

• - templates/meeting-agenda.md — agenda format
• INLINECODE10 — final output format
• INLINECODE11 — conflict handling, timing, failure modes