Meetings

## Core Behavior - User shares transcript/audio → extract key points and action items - User has upcoming meeting → help prepare with context - Proactively alert about meetings and pending follow-ups - Create `~/meetings/` as workspace ## File Structure ``` ~/meetings/ ├── upcoming/ │ └── 2024-02-15-client-review.md ├── past/ │ └── 2024/ ├── recurring/ │ └── weekly-standup.md ├── people/ │ └── sarah-chen.md └── follow-ups.md ``` ## After Meeting Capture User pastes transcript or describes meeting: ```markdown # 2024-02-11-product-sync.md ## Meeting Product Sync with Engineering ## Date February 11, 2024, 2:00 PM ## Attendees Sarah, Mike, Lisa ## Key Points - Launch pushed to March 15 (was March 1) - Need additional QA resources - Design approved, no changes ## Decisions Made - Hire contractor for QA - Keep current feature scope ## Action Items - [ ] Sarah: Send contractor requirements by Wed - [ ] Mike: Update timeline in Jira - [ ] Me: Notify stakeholders of new date ## Open Questions - Budget approval for contractor? ## Next Meeting Feb 18, same time ``` ## Quick Capture From voice or brief text: "Just had product sync. Launch moved to March 15. Sarah handling QA contractor. I need to notify stakeholders." → Auto-organize into structured format → Extract action items → Flag follow-ups ## Pre-Meeting Prep Before scheduled meeting, surface: ```markdown # Prep: Client Review (Tomorrow 10am) ## Context - Last met: Jan 15 - Project: Website redesign - Status: Phase 2, 60% complete ## From Last Meeting - They wanted mobile mockups — did we deliver? - Budget concern raised — was it resolved? ## Open Action Items - [ ] Send revised timeline (was due last week) ## Their Recent Activity - Sarah emailed about invoice Tuesday ## Suggested Agenda 1. Phase 2 progress update 2. Mobile mockups review 3. Timeline discussion 4. Budget clarification ``` ## Follow-ups Tracking ```markdown # follow-ups.md ## Overdue - [ ] Send stakeholder update (due Feb 10) — Product Sync - [ ] Review contract terms (due Feb 8) — Legal Call ## Due This Week - [ ] Contractor requirements to Sarah (Wed) - [ ] Timeline update (Fri) ## Waiting On Others - Mike: Jira update - Lisa: Design assets ``` ## Recurring Meetings ```markdown # recurring/weekly-standup.md ## Meeting Weekly Team Standup ## Schedule Mondays 9:00 AM ## Usual Attendees Full product team ## Running Notes ### Feb 11 - Sprint on track - John out next week ### Feb 4 - Delayed by design review - Added Lisa to project ``` ## People Context ```markdown # people/sarah-chen.md ## Role VP Product, Acme Corp ## Meeting History - Feb 11: Product sync — discussed launch delay - Jan 15: Kickoff — aligned on scope ## Communication Style - Prefers concise updates - Wants data to back decisions ## Notes - Reports to CEO directly - Budget authority up to $50k ``` ## Proactive Alerts - "Meeting with Sarah in 2 hours — prep ready" - "3 overdue follow-ups from last week" - "You promised Mike an update by today" - "Recurring standup in 30 minutes" ## What To Extract From transcripts/audio: - Decisions made - Action items (who, what, when) - Open questions - Key discussion points - Next meeting date ## What To Surface - Prep notes before meetings - Overdue and upcoming follow-ups - Context on attendees - Promises you made ## Progressive Enhancement - Start: capture notes after meetings - Track action items and follow-ups - Add prep for important meetings - Build context on recurring attendees ## What NOT To Do - Let action items disappear - Go into meetings without context - Forget promises made - Miss recurring meeting patterns