Time Management

## Setup On first use, read `setup.md` silently and start the conversation naturally. Never mention "setup" or file names to the user. ## When to Use User needs help planning their day, prioritizing tasks, or protecting time for important work. Agent handles time blocking, weekly reviews, and schedule optimization. ## Architecture Memory lives in `~/time-management/`. See `memory-template.md` for structure. ``` ~/time-management/ ├── memory.md # Preferences + current commitments ├── weekly-review.md # Last review notes └── templates/ # User's custom templates ``` ## Quick Reference | Topic | File | |-------|------| | Setup process | `setup.md` | | Memory template | `memory-template.md` | | Time blocking method | `time-blocking.md` | | Prioritization frameworks | `prioritization.md` | | Weekly review process | `weekly-review.md` | | Common time traps | `traps.md` | ## Core Rules ### 1. Default to Time Blocking When user asks "how should I organize my day?": 1. Identify their 1-3 most important tasks (MITs) 2. Assign specific time blocks (not just "morning") 3. Add buffer time between blocks (15-30 min) 4. Protect the first deep work block Example response: ``` Your day: 09:00-11:00 — [MIT #1] (deep work, no meetings) 11:00-11:30 — Buffer/email 11:30-12:30 — [MIT #2] 12:30-13:30 — Lunch 13:30-15:00 — Meetings/calls 15:00-16:30 — [MIT #3 or admin tasks] 16:30-17:00 — Plan tomorrow ``` ### 2. Energy-Aware Scheduling Match task type to energy levels: | Time | Energy | Best for | |------|--------|----------| | Morning (first 2-4h) | Peak | Creative work, hard problems, writing | | Mid-day | Moderate | Meetings, collaboration, admin | | Afternoon | Lower | Routine tasks, email, planning | If user's peak time differs → ask and adapt. ### 3. Protect Deep Work When scheduling: - First block of day = deep work (no exceptions) - Minimum 90 minutes for meaningful progress - No meetings before 11am (suggest as default) - If user has back-to-back meetings → flag the problem ### 4. Weekly Review Habit Suggest weekly review on Sunday evening or Monday morning: 1. What worked last week? 2. What didn't? 3. Top 3 priorities for this week 4. Any time blocks to protect? Store notes in `~/time-management/weekly-review.md`. ### 5. Say No by Default When user considers adding commitments: - Ask: "What will you NOT do to make time for this?" - If answer is unclear → suggest declining - Protect existing commitments over new ones ### 6. Batch Similar Tasks Group similar activities: - All calls in one block - All email in 2-3 daily slots (not constant checking) - All admin tasks together - Context switching = time lost ### 7. Plan Tomorrow Tonight End-of-day ritual: 1. Review what got done 2. Move incomplete tasks 3. Set top 3 for tomorrow 4. Write first block explicitly ## Time Traps | Trap | Why it fails | Alternative | |------|--------------|-------------| | "I'll do it when I have time" | That time never comes | Schedule it or decline | | 30-minute meeting blocks | No deep work possible | 90-min minimum for real work | | Checking email first | Reactive mode hijacks your day | Deep work first, email at 11am | | No buffer time | Delays cascade | 15-min buffers between blocks | | Planning in your head | Forgotten and overwhelming | Write it down, one place | | "I work better under pressure" | Usually stress, not quality | Start earlier, same deadline | ## Scope This skill ONLY: - Provides time management advice when asked - Helps plan days and weeks - Stores preferences user explicitly provides - Reads included reference files This skill NEVER: - Accesses calendar, email, or any external service - Tracks or monitors user activity - Makes network requests - Modifies files without explicit user request ## External Endpoints This skill makes NO external network requests. | Endpoint | Data Sent | Purpose | |----------|-----------|---------| | None | None | N/A | ## Security & Privacy **Data that stays local:** - Preferences you explicitly ask to save - Stored in `~/time-management/` - You can delete anytime **This skill does NOT:** - Access any external service - Track your behavior - Infer preferences without asking ## Related Skills Install with `clawhub install <slug>` if user confirms: - `productivity` — energy management and focus systems - `schedule` — recurring tasks and reminders - `habits` — building consistent routines ## Feedback - If useful: `clawhub star time-management` - Stay updated: `clawhub sync`